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Aleja Bursztynowa 34, 72-350 Niechorze
Information clause for villa-botanica guests

Dear guest,

Following the entry into force of the General Data Protection Regulation (GDPR) below, we present the purpose for processing your personal data and the extent to which we do so. After completing the registration card, it is necessary for you to present an identity document to verify the accuracy of the data.

In accordance with article 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR), we inform you that:

  1. The controller of your personal data at villa botanica is Botanica Guest Rooms and Restaurant Miłosz Smolik (pol. Botanika Pokoje Gościnne i Restauracja Miłosz Smolik),
    al. Bursztynowa 34, 72-350, Niechorze NIP no.: 6871396317, telephone: +48 604092684,
  2. The legal basis for processing your personal data is as follows: art. 6(1)(b) GDPR (i.e. the processing of data is necessary to perform the contract to which you are a party or to take action at your request before the contract is concluded); art. 6(1)(c) GDPR (i.e. the processing of data is necessary to fulfil a legal obligation which is incumbent on us, such as an archiving obligation); and art. 6(1)(f) GDPR (i.e. the processing is necessary for the purposes of our legitimate interests - in this case determination, investigation or defence of claims, ensuring the safety of VILLA BOTANICA guests and other persons staying at the VILLA BOTANICA - monitoring).
    Personal data are processed for the purpose of booking accommodation and other services provided by VILLA BOTANICA. Furthermore, the purpose of processing personal data by VILLA BOTANICA is:
    • to pursue any potential claims by VILLA BOTANICA in connection with the damage caused by the guests, or defence against their claims;
    • to document the performance of services for tax purposes,
  3. VILLA BOTANICA also processes guests' personal data collected by VILLA BOTANICA monitoring in order to ensure the safety of its guests and other persons staying at the VILLA BOTANICA. Monitoring data can be made available upon request of the relevant services and will be processed for a maximum period of 14 days from the date of registration, and then it will be permanently erased.
  4. Providing your personal data is voluntary, but necessary to conclude and perform the contract or issue an invoice. If the processing of data is regulated by law, provision of this data is mandatory.
  5. The recipients of your personal data will be those entities to whom we are required to provide data under applicable law, e.g. the Rewal municipality - climate fee, the Tax Office, and entities providing accounting services, IT, financial, legal, transport services, delivering parcels courier and mail.
  6. Your personal data will be processed by us for no longer than it is necessary for the proper implementation of the purposes referred to in point2, for the entire period during which the contract will be performed, and later, i.e. in connection with the implementation of the 5-year tax obligation or until the expiry of the limitation period for any claims arising from the contract or the final termination of the proceedings related to claims and rights arising from the contract.
  7. You have the right to request from us access to personal data, rectification, erasure or restriction of processing of your data; the right to object to the processing, the right to transfer data, and the right to lodge a complaint with the supervisory body - the President of Personal Data Protection Office (pol. Urząd Ochrony Danych Osobowych) e-mail:
  8. Your data will not be profiled. The data controller does not intend to transfer personal data to a third country or international organization.